Sharing
Shared budgets, fewer rogue versions
Share budgets with collaborators and reviewers so the team can work from a clearer source of truth rather than passing fragile spreadsheet versions around.
ShowBudget is a specialist budgeting tool for live events, built to help producers, promoters and event teams move faster than Excel while keeping budgets clearer, easier to share and more controlled.
Walkthrough
This walkthrough shows the core ShowBudget workflow, including show setup, box office assumptions, expenses, other revenue, management fees, artist deal logic, P&L review, scenarios, budget locking, ticket-sales snapshots, multi-currency handling and import/export.
Product note: ShowBudget is currently in private pilot and developing quickly. The walkthrough shows the core budgeting workflow; the current pilot also includes budget sharing, scenario improvements, snapshots, merchandise, multi-currency handling and export/import.
The walkthrough uses sample budget data only.
Walkthrough chapters
Current pilot features
ShowBudget now covers the core flow of a promoter-style event budget, from first assumptions to shared review, snapshots and handover.
Sharing
Share budgets with collaborators and reviewers so the team can work from a clearer source of truth rather than passing fragile spreadsheet versions around.
P&L
Build show budgets around revenue, costs, artist deals, management fees and promoter result rather than generic accounting templates.
Revenue
Model ticket tiers, sales assumptions and ticket-sales snapshots so revenue assumptions remain visible as the show develops.
Costs
Structure costs by category and line item, with clearer control over committed costs, recharges and budget movement.
Deals
Keep deal logic, fee assumptions, other revenue and show result connected inside the same event budget.
Scenarios
Test sales, revenue and cost assumptions quickly so producers can understand downside, upside and breakeven movement.
Control
Capture budget positions as assumptions change, making reviews, approvals and version comparisons easier to manage.
Handover
Support wider show budgeting needs, including merchandise tracking, currency handling and import/export for backup, review and handover.
Excel is fast, flexible and familiar, which is why event teams rely on it. But as live event budgets evolve, versions multiply, formulas become fragile, assumptions get buried and shared control becomes harder to maintain.
ShowBudget is designed to keep the practical speed of event budgeting while making the core workflow clearer, more structured, easier to share and easier to review.
For promoters, producers, finance leads and project teams who need clearer control of live event budgets as assumptions change.
We are currently onboarding a small group of event professionals to review ShowBudget and test it with sample or anonymised budgets. The pilot is designed to gather practical feedback on the workflow, sharing model, terminology, outputs and missing functionality before wider release.